‘A Big Ask’: Town To Seek $12M-$14M Prop 2 1/2 Override Likely In November

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Photo: Tom Caputo, chair of the Financial Task Force 2.

With town finances at the precipice of a financial black hole coming this time next year, the Belmont Select Board will ask voters to pass the largest Proposition 2 1/2 override in the town’s history of between $12 to $14 million.

“It’s a big ask,” said Tom Caputo, Select Board member and chair of the Financial Task Force II Committee on Thursday, June 25 as the town faces the duel impacts of the COVID-19 pandemic on state and local revenues while battling a persistent structural deficit that has become the hallmark of Belmont’s fiscal woes.

“It is an incredibly challenging time to contemplate anything of this scale even in a great economy … It is particularly challenging in an environment where we’re looking at an economic recession,” said Caputo.

If the override is successful, the impact the average home assessed at $1.2 million will result in an additional $1,250 to a homeowner’s annual tax bill. If rejected, the town and schools would be required to make crippling levels of cuts in staffing and teachers, limit or cancel programs and cuts in essential services such as police, fire and schools.

“What we hope folks will appreciate is that there is no one silver bullet going to solve this problem,” said Caputo, pointing out that bridging the $12 million deficit with just employee cuts would require a reduction of approximately 120 full time equivalents (FTEs) positions.

“This is not trimming [costs], these are substantial reductions in order to achieve” balanced budgets starting with fiscal year 2022, said Caputo.

Timetable for November override by the Financial Task Force 2.
(Image: Town of Belmont)

While the date of the override remains fluid, the task force’s preferences are to link the vote to the Tuesday, Nov. 3 presidential election as the town can anticipate an 80 percent voter turnout – in 2016 82.4 percent of voters cast a ballot – which will provide a “fair and accurate read” of residents sentiment, according to the Select Board’s Adam Dash.

Others believe the November date doesn’t give the town enough time to “educate” voters on the need for a revenue push of such a historic amount.

The reason for the proposed override is the combination of the town’s structural budget deficit which is the result of the town’s nearly exclusive reliance on residential property taxes coupled with a 2 1/2 increase limit on the town’s property tax levy.

While constrained on the revenue side, town expenses related to skyrocketing school enrollment, a steady need for capital improvements and key cost drivers such as health and pension costs, employment expenses and mandated school services continue to rise yearly by 3.5 percent to 4.5 percent. The structural deficit alone would have required an $8 to $9 million override to close in fiscal 2022. Add the continued impact of the COVID-19 on state and town revenue of $3 to $4 million and the override comes in the $12 million range.

The Board and Task Force have expressed some optimism if the override is approved the funds will last several years more than the current projected three years just like the 2015 override.

The most recent Prop 2 1/2 override occurred in April 2015 when voters passed – 55 percent to 45 percent – a $4.5 million increase in property taxes to fund schools, town services, capital projects, road repair and sidewalks. It was the only override to pass in the past 17 years.

Originally meant to last three years, a combination of thoughtful planning, fiscal prudence and a good state economy allowed the town to stretch the funds through the current fiscal year.

The joint committees also agreed that seeking voters’ approval for an override must be conjoined with a concrete five-year budgetary blueprint to mitigate the structural deficit by seeking new sources of revenue and discovering ways to tame costs associated with employee pensions and health insurance.

Despite a great deal of heavy lifting by Belmont officials, residents and town boards and committees to pass the unprecedented override, Dash stated his confidence the measure will pass voters muster.

“I think we have a compelling case,” he said. “[The override] is not due to bad management … it’s due to just some structural issues we’re trying to address in addition to the COVID which is totally unpredictable.”

“If we put the case out there and we show people what they’ll get with it and what they’ll lose without it, they’ll make a fair decision and we’ll move on,” Dash said.

Belmont Reopens Tennis, Track, Parks; Playgrounds, BBall Will Have To Wait

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Photo: Alan Palm and his son Sawyer in the newly reopened Grove Street Playground.

On a warm Tuesday with willowy clouds overhead, Alan Palm and his son, Sawyer, are on the newly installed walkway that meanders around the Grove Street Playground; Palm père on his skateboard while Palm fils is riding his balance bike.

For the first time since mid-March, Grove Street is back open to the public and the Palms are taking advantage of the return to “normal” in the park.

“I’m very happy that the park is open,” said Palm. “I think we have to find ways to be able to maintain our health and safety.”

What attracts Palms to Grove is the expansive spaces a park provides, “where it’s possible for people to be social distance apart as opposed to just crowding onto the sidewalk. People need to take advantage of that.”

In the most visible examples of a return to normalcy since the sudden closure of many activities due to the COVID-19 pandemic in mid-March, Belmont is reopening several public spaces effective Tuesday, June 2.

The Belmont Select Board voted unanimously at its Monday, June 1 remote meeting to immediately begin a restart of the town’s public parks and athletic fields limited to passive activities such as walking and running, according to Jon Marshall, the assistant town administrator and Recreation Department director. Arrangements are being made with the School Department to allow use of the track around Harris Field.

In addition, the padlocks will be taken off the town’s tennis courts to permit singles action as well as doubles as long as the pairs are from the same household.

“First off, I want to thank all the residents for their patience. I know it hasn’t been an easy time with all the parks being closed,” said Jon Marshall, the assistant town administrator and Recreation Department director who coordinated the openings with other town departments.

The Department of Public Works is working to create and place signs with new rules and what activities are allowed at each site.

While the parks and fields are now open, residents will still be under state and town orders on minimizing human contact.

“We’re still looking at public safety as our main concern and social distancing and face masks are critical at this time,” said Marshall who said people should not congregate at these locations.

Board Chair Roy Epstein said residents should follow the guidelines of putting on a mask when you’re with six feet of a person not in your household, “if you’re off by yourself or can maintain six feet when they’re outdoor, a mask is a good idea but it’s not obligatory.”

But many activities will remain shuttered for the time being. Remaining off limits will be basketball courts due to likely contact between players. The town will not be issuing athletic permits for organized “pick-up” games such as soccer. Playground equipment aimed at young children will remain closed due to the difficulty in sanitizing the apparatus.

Marshall told the board that the Recreation Commission will discuss at its next meeting on June 10 on how and when to open the courts and fields as most of these activities will be allowed under a Phase II Commonwealth’s Re-Opening Plan from Massachusetts Gov. Charlie Baker’s administration.

Marshall told the Board his department could reimpose bans if residents do not abide by state and town regulations.

“We want to keep in mind that there’s still a pandemic going on … so we need to be very prudent in terms of the decisions that are made,” said Marshall.

Wanted: A Resident To Join The School Committee

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Photo: The committee oversees the Belmont public schools

With the resignation of Susan Burgess-Cox in the past two weeks, the Belmont School Committee is seeking a resident to join the group during these ‘interesting’ times.

Under Belmont bylaws, the School Committee must give public notice of the vacancy followed by a joint meeting with the Select Board which will make the selection. The appointee must be a registered voter of Belmont, 18 years or older, according to Ellen Cushman, Belmont Town Clerk.

Those interested in the position can fill out a town’s volunteer opportunities form at this address:

https://www.mapsonline.net/belmontma/forms/insert.html.php?id=416487362

Other than that general requirement, Andrea Prestwich, the newly-appointed chair of the committee, said “these kind of boards often work best when you have a variety of backgrounds, so I wouldn’t exclude anybody.”

While there isn’t a specific timeline on when the board and committee will meet to make their joint selection, “I would say we would like to fill the position as soon as possible because the school committee has a lot of work to do in the next few weeks,” said Select Board Chair Roy Epstein at its “Zoom” meeting on Monday, April 27.

While time is of the essence, “I also want to make sure that we take the appropriate amount of time to let all the corners of the community hear about the vacancy … so we have a widest possible variety of applicants,” said the School Committee’s Tara Donner.

The newly appointed School Committee Member will serve until the annual Town Election in April 2021, at which the voters will elect the two members of the School Committee who will serve three-year terms, expiring April 2024. Burgess-Cox original term of office expired in 2021.

No Tax Delay In Belmont; Treasurer Will Work With Residents Seeking Assistance

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Photo: Homer Building, Belmont Treasurer’s office

Belmont will not be joining a growing number of communities around the Commonwealth offering tax relief, including penalty waivers and deadline extensions, to residents in response to the COVID-19 crisis, according to town officials.

The Belmont Select Board will follow a request from Town Treasurer Floyd Carman not to follow the lead of Boston, Springfield, and towns such as Milford in pushing back real estate tax deadlines.

“We’ve been getting a lot of requests and comments” on extending the time residents can pay their taxes to June 1 rather than current May 1 deadline, Town Administrator Patrice Garvin told the Select Board at its Monday, April 13 remote meeting.

In an email to the board, Carman said the major reason for rejecting a delay is due to the likely contraction in cash flow entering town coffers. With Belmont expecting a rapid fall in certain revenue streams in the final quarter of the fiscal year, this is not the time to slow down payments.

Earlier in the meeting, Garvin told the board the town needs “some significant sufficient cash flow to be able to pay our bills until the end of the year because we don’t know over the next two and a half months what’s going to happen.”

Rather than a blanket date change, Carmen will work with residents on a case by case basis.

“The goal is for those members of the community that actually require some relief, there is the desire to collaborate … as opposed to just have an extra 30 days,” said Select Board Chair Tom Caputo.

If residents are having difficulties paying their taxes, they should contact Carman at his office (617) 489-8234) and he will work out a payment plan, according to the email.

Budget Bloodbath: Belmont Finances ‘Severely Impacted’ Due To COVID-19; Cuts In Basic Services, A Call For Layoffs, Furloughs

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Photo: Patrice Garvin, Belmont Town Administrator

It’s ugly. And it’s likely to get uglier.

That’s the first impression of Belmont’s town finances after initial estimates of the impact on the current and next year’s budgets by the COVID-19 pandemic, according to Town Administrator Patrice Garvin speaking before the Warrant Committee via video conference on April 1.

With all town departments already “running lean” before the pandemic struck “another cut is going to severely impact the operations and the services we provide the residents of the town,” said Garvin.

While there are “too many uncertainties” to make any good estimates of the likely shortfall, it’s nearly certain that the anticipated pronounced loss of revenue will place a strain on the current fiscal year 2020 budget while triggering real pain in next year’s fiscal 2021 budget – which begins July 1 – from lose of basic government services and likely layoffs and furloughs of town workers, according to Garvin.

“Direr but probably realistic,” said Warrant Committee Chair Laurie Slap hearing members reiterate their belief that revenues will drop significantly with resulting cuts in expenditures.

The sudden shut off of the revenue spigot comes as the town was close to finalizing the fiscal ’21 budget that was going to be brought before Town Meeting by the Select Board. The last draft presented to the Warrant Committee, the Town Meeting’s financial “watchdog,” projected the ’21 budget at $136.6 million.

For instance, a 10 percent cut in just one line item, total state aid in fiscal ’21, would force the town to slash $1.2 million from the budget that has a revenue gap of $5.6 million. Garvin noted state aid was reduced by 20 percent between 2008 and 2009 when the last economic downturn occurred.

The town is currently looking back at town budgets in 2008 and 2009 when the country last entered into recession to get an idea of how revenues took a hit.

Override in doubt?

In addition to services, Belmont, according to Select Board Chair Tom Caputo “will need to think long and hard about whether or not … our plans for an override in November still, in fact, make sense.” The proposed “operational” override – in the $6 million range – was seen as critical in meeting town services and needs by the school district in managing a continued surge in enrollment.

The rapidly moving series of events of the past six weeks due to strategies to halt the spread of the coronavirus has Garvin and her staff attempting to hit a moving target to provide the Warrant Committee some semblance of confidence it is receiving figures it can analyze.

When the seriousness of the spreading pandemic was fully understood two weeks ago, “we quickly came to the realization that fiscal year ’21 and some of fiscal ’20 could be severely impacted” most notably by the loss of state and local revenue, said Garvin.

Now and moving forward, the town has been “scrambling” to review its revenue projections from its February budget estimates, said Garvin.

Caputo said the massive disruption in the economy from the coronavirus requires the town “to rethink our [fiscal] ’21 budget that we laid out several months” which “was one that was going to work if everything remained as we had hoped” before the COVID-19 virus caused commerce and life to be upended.

While the largest sources of revenue, real estate property taxes with an estimated revenue of $92.2 million in fiscal ’21, continue to show high compliance levels, the town is preparing for significant reductions in the aforementioned state aid and local revenue collected from fees and services.

In a four-page overview of the ’21 budget, the town has been working on, the majority of line items are color-highlighted as likely to experience a drop in revenue.

Areas where revenue numbers will shrink from the February earlier estimates will be in new growth (expected at $920,000), meals ($234,000) and excise taxes ($3.7 million) and as will parking tickets and fees from building permits. The Recreation Department was seen as generating $1 million into the town’s coffers yet now could see receipts plummet if the Underwood Pool can not open for the summer recess.

While many of the fees are relatively small – from a few thousand to over a million dollars – if each takes a significant hit, they will add to a larger deficit in the fiscal year ’21 budget projections.

“In a nutshell, [fiscal year] ’21 is just a work in progress,” said Garvin. “We’re going to just keep running different scenarios … and seeing where the [Select] Board and the Warrant Committee wants to go.”

Warrant Committee member Ellen Schrieber noted that losses in fees and other revenue in the current year will likely damped estimates of the number of reserves – mostly from the town’s free cash account – which was expected to be passed forward into fiscal ’21 to fund gaps in the budget.

Garvin agreed, saying free cash “is where we’re going to get the hit next year.”

Hiring Freeze, Layoffs Possible

While the budget outlook is far from clear, the town is already formulating “initiatives” to begin filling the gulf of red ink facing the town. The likely first step will be a “thoughtful” hiring freeze, according to Caputo, as well as keeping a cap on overtime payments with the exception of public safety and a possible town-wide spending freeze with only “the most critical and essential items.” according to Garvin.

One significant area the town and Select Board are “brainstorming” to reduce expenses is looking hard at salaries which is the “primary” expenditure in the budget, said Caputo.

Warrant Committee member Geoffrey Lubien breached the topic of possibly furloughing town employees, noting that while not ideal, it would allow those individuals to secure unemployment benefits.

Garvin said that such conversations are occurring with the Belmont town counsel as nearly all the employees are union-represented and there needs to “decipher” the difference between a furlough and a layoff.

Lubien did followup saying reducing the workforce should be a last resort since “to let people go and then try to get them back is very difficult.”

One area of town that was only briefly touched but which looms large in town finances was schools. Yet Warrant Committee member Chris Doyle was blunt on her view that significant savings should come from the district that she believes isn’t functioning at full capacity with the schools closed and students being taught remotely.

“There is zero chance that teachers are spending anywhere close” to the same time they were in school “and it makes me want to be very encouraging for a broad furlough in the school department,” said Doyle.

Mike Crowley, the school committee representative to the Warrant Committee, felt layoffs “isn’t going to help the kids” during a difficult and at times problematic transition from educating students in a classroom setting to one at home in front of a computer.

The town is also discussing the possibility of using a provision in Gov. Charlie Baker’s Declaration of Emergency which allows municipalities to run a budget deficit due to “natural disasters on direct coronavirus expenses” The law gives a city or town breathing room to recover from a calamity by allowing the deficit to be paid off over the subsequent three fiscal years.

But for now, Garvin will be meeting with department heads and the school district to discuss where cuts can be made in an already lean program while waiting for more information from the state and town.

“There’s a lot of uncertainty and we’re just kind of moving along, keeping our eyes on what we think is going to be most impacted and go from there,” said Garvin. “I could put something together for today and a month [from now] it could be completely different.”

Belmont Approves Declaration of Emergency

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Photo: Belmont’s declaration of emergency.

The town of Belmont has joined the state of Massachusetts and the United States of America in issuing a formal declaration of emergency “to protect the health and welfare of the people of Belmont” during the novel coronavirus COVID-19 pandemic.

“There’s not some dramatic new information that we have become aware of,” said Tom Caputo, Select Board chair at its March 27 meeting held via video conference. “I think this is more of an opportunity for the town to acknowledge the situation that we’re in.”

Caputo said the Belmont Emergency Management Agency first raised a declaration earlier in the month as being beneficial in communicating to the community the urgency of the town’s response to the virus.

“It makes a statement that Belmont understands that we are in a pretty severe emergency at this time,” said the Select Board’s Adam Dash.

The EMA also speculated the possibility that in the event funding or other resources were made available by the state or federal government, those communities that issued an emergency “might accrue benefits to the town,” said Caputo.

“I don’t see any downside to it, particularly that it makes us eligible for special funding that might become available,” said member Roy Epstein.

Read the declaration here.

Select Board Pegs McIsaac To Be Next Belmont Police Chief (VIDEO)

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Photo: Belmont Assistant Police Chief James MacIsaac

Assistant Police Chief James MacIsaac could soon be leading his hometown police department as the Belmont Select Board unanimously selected the life long resident to succeed Richard McLaughlin as Belmont’s next police chief.

“I hope to continue to serve the Town of Belmont [in] the capacity of Police Chief,” MacIsaac told the board after an hour-long presentation during a public meeting at Town Hall on Monday, Dec. 9.

MacIsaac and Belmont Lt. Chris Donahue – who addressed the board and a handful of residents on Monday – were the finalists from an original group of five selected by the Police Chief Screening Committee chaired by former Selectman Mark Paolillo.

While saying that the town “seems to have an embarrassment of riches” with two outstanding candidates for the job, Select Board’s Adam Dash believed “while Chris Donahue sounded like a great cop, I think James MacIsaac sounds like a great leader.”

MacIsaac will take command of the 108 member (with 49 sworn officers) department – pending contract negotiations with the town – from McLaughlin who is retiring on Dec. 31.

Once a contract is squared away, MacIsaac will be Belmont’s 12th full-time chief since David Chenery, Jr. was named Superintendent of Highways and Police Chief in 1877, according to the late town historian, Richard Betts.

In their presentations, Donahue and MacIsaac agreed on the need for additional support on traffic – 42 percent of all calls to Belmont Police involve traffic related incidents – assisting the elderly and strong school/police relations. Each pointed to strategies to protect victims of domestic violence which make up 90 percent of the assault and battery calls to police.

Belmont Police Lt. Chris Donahue.

They also agreed that civil service, which provides preference to residents in entry-level officer positions, has hurt Belmont’s ability to attract an increased diverse pool of candidates.

In his presentation, MacIsaac said that “attempting to maintain the status quo within the department is not an option.” He noted that his philosophy is that all organizations are “always growing even if you’ve reached that top pinnacle.”

“So we are going to build on success that Chief McLaughlin has created,” said MacIsaac.

Among the first acts under MacIsaac’s watch will be filling the vacancies of assistant chief and captain, create strong lines of communication with an emphasis on collaborative partnership between Command staff and officers as well as be cognitive of the fiscal limitations placed on the police budget.

McIsaac will also commit to a six month evaluation of 21 specific areas of policing including staff levels, whether there is too many supervisory positions, reviewing the IT function including the possibility of adding a software specialist to the force and if the department should continue a K-9 unit.

“You need to be willing to try new things. As long as it doesn’t endanger somebody or endangers civilians or cost a lot of money, I’m willing to try just about anything … to improve the organization,” he said.

The Select Board were more supportive of MacIsaac’s approach and specifics to issues. While there were many similarities to the finalists approach to the job, “the principle difference is the fact that MacIsaac’s has been assistant chief for some time and I think he is more attune to the issues on the management side of things,” said Roy Epstein.

And Board Chair Tom Caputo said while the town would benefit with either candidate in the job, “I was engaged and excited to see the depth in which he seems to understands the issues … and the manner in which he was able to provide specific examples to almost take it to a strategic level.”

“While we have two very good candidates, the nod for me is to Jamie,” said Caputo.

Skating Rink Taken Off The Fast Track After Residents Questioned The Need For Speed

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Photo: Jack Weis speaking before the Select Board and School Committee

The “fast track” the town and school committee had placed a proposed skating rink project is about to slow down considerably after the Belmont Select Board Monday night, Sept. 23 took to heart citizen’s complaints and will allow more time for the project to be vetted by potential development teams and residents.

The Select Board will now present a revised timeline and a new lease and request for proposal to the school committee at a joint meeting on Tuesday, Sept. 24 at 7 p.m. at the Chenery Middle School.

“My concern has been about the timeline,” said Board Member Adam Dash, referring to the quick five week bidding period and a four day turnover from accepting bids to selecting a winning team to build the rink located off of Concord Avenue. “I just don’t want to rush.”

Talk of a new rink goes back to 2015 as it became obvious the existing rink built as an outdoor facility in the early 1970s could fail at any time so the need to move quickly on a replacement is paramount.

In addition, the town and school committee wanted the project to go before Special Town Meeting in mid-November where the town’s legislative body would need to approve trading school department land for agreements in the 30-year lease guaranteeing access to the rink by high school teams, support recreational programs and other town needs.

But at a public meeting held last week on Sept. 16, several residents including Jack Weis, Bob McGaw, and Fred Paulsen – each town meeting members from precinct 1 – cautioned rink supporters that, in essence, haste makes waste.

“I do have a concern that in the rush to push this forward by November, are we going to crowd out [bidders] … who simply don’t have to time to respond,” said Weis. “Are we going to end up with an ill conceived and rushed proposals?”

“[By p]utting together a timeline that will allow us to feel confident, we will get robust and well thought through proposals which is better than trying to get this one bite of the apple accomplished in 60 days,” he said.

The argument to slow down the project caught the ears of the select board and town officials. While the board believes the RFP and lease are complete and ready to be released and be bid on, it agreed weeks will be added to the bidding process as well as to the school committee’s review period in selecting a winning team.

“I’m concerned that teams will not respond because they can’t [put together a bid package] in that time frame,” said Dash. “I want to get the maximum number of responses.”

The need for an extended period for teams is the town is asking for “a fair bit [of information] in the RFP,” said Board Chair Tom Caputo, including a financing plan, a response to a detailed traffic proposal and meeting the town’s demands for ice time and facility usage.

And if just two bidders are selected for review, asking the school committee to examine and decide on a winning bid in just four days is “a lot to process” in that short of time.

“I understand that this means that we may miss the fall town meeting,” said Dash. But if the tight time frame for both bidders and the town cause too few bids or the rushed selection of a winning team, “it could mean the rink dies this winter” which could doom a new building.

Just how the new time schedule will look will be revealed on Tuesday by the town. A suggestion by Board Member Roy Epstein to hold a special town meeting in February 2020 to approve the lease agreement and OK a new bylaw to allow a sports structure to be built, “is [hopeful at best]”

Select Board OKs 5 Year Trash Processing Contract

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Photo: Trash processing will continue with Wheelabrow Technologies.

Belmont’s Select Board unanimously approved Monday, Aug. 12, a five-year extension to the town’s existing contract with a waste-to-energy firm to process Belmont’s residential trash.

The new contract with Wheelabrow Technologies, which goes into effect July 1, 2020 and runs through fiscal 2025, will see a one year increase of 10 percent from the current fiscal year, jumping from $69.54 to $77 per ton.

Despite the significant spike for the coming year – the cost increases for years two to five will be between 2.5 and 3.5 percent – Jay Marcotte, the town’s director of the Department of Public Works, said he was surprised at the bargain the town received.

“I can honestly tell you that I am surprised that the pricing. I thought it would be a lot more expensive it would be getting rid of trash” since the cost of recycling has skyrocketed in the past year.

“It’s a volitile world out there for recycling and trash,” said Marcotte.

Belmont has separate contracts for hauling trash from the curbside and recycling, each in their second of a five year contracts with Waste Management.

Marcotte said the price Belmont will pay on July 1 is comparable to those in surrounding communities such as Lexington, Wilmington and Reading. He also noted that just a decade ago, trash processing for Belmont was in the $90 to $100 per ton range.

The hit to residents’ tax bill for trash removal under the new contract should not be that hard due to the automated trash collection system installed last year, said Marcotte. While the town budget anticipated about 7,500 tons of trash processed townwide in the past two years, last fiscal year residents produced 6,200 tons, an 18 percent fall off due to automation.

“There is room for improvement,” said Marcotte.

Proposed Ice Rink Gets Guideposts Along With A ‘Fast And Furious’ Timeline

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Photo: Town officials speaking on guidelines/time frame for a new ice skating rink in Belmont; (from left) Jon Marshall, Jeffrey Wheeler, Patrice Garvin, Tom Caputo.

During its final meeting until September, the Belmont School Committee voted on Tuesday, June 18 to approve a list of “guiding principles” for a Request for Proposal for a new ice skating rink that will ensure the school district and town will have a significant say in future of the public/private venture.

The list of suggestions that includes size, uses and oversight of the new rink, will provide “potential applicant the freedom to explore a variety of different [design] options,” said Tom Caputo, chair of the Board of Selectmen.

In addition to the guideline, the town presented a very tight timeline going from the release of a draft RFP in early September to finalizing a public/private lease with a selected development team in late November.

“The calendar is critical and that everybody buys into it,” insisted Jeffrey Wheeler, the town’s senior planner who will be working over the next two months with the Town Administrator’s Office and a working group of school committee members creating the RFP.

An anticipated vote on a location of the rink was delayed until after a traffic study is conducted with the aim of determining the best place for the “curb cut” from Concord Avenue.

“We felt that until that was determined, we really couldn’t figure out the place to site the rink,” said Patrice Garvin, Belmont Town Administrator who was joined by Jon Marshall. the assistant town manager who will lead the effort in writing the RFP.

The school committee guidelines include:

• A rink with one and a half sheets of ice is “acceptable” but developers can submit a plan for a single ice sheet.

• developer should minimize the building’s footprint to accomodate three playing fields for high school sports.

• The rink will include between 70 to 90 parking spaces within the site design; the spaces will be available for student parking at the new Middle and High School.

• The need for locker rooms to accommodate the high school teams and can be used for fall and spring sports.

• Ice time will be allocated to the high school teams and reduced rates for Recreation Department programs.

• The developer must submit a financial model to demonstrate financial viability.

• The creation of an oversight committee to secure the terms of the lease are being fulfilled.

While the town will be performing the heavy lifting of creating the proposal with many moving parts, the real challenge is a fast and furious timeline imposed by the town that calls for the approve the RFP, selecting a developer, OKing a lease and then signing a comprehensive public/private agreement all within a tiddy three months.

According to Wheeler, the accelerated timeline starts the day after Labor Day (Sept. 3) with a draft RFP sent to school committee members and the Select Board for edits and review.

It will be followed over the next two weeks by a pair of public meetings (Sept. 10 and 17) for residents input before a final RFP is approved on Sept. 24. A day later, the RFP is out before potential developers who will have a shortened five-week interval to submit a bid to the community development office by Oct. 30.

Just six days later on Nov. 5, the Select Board and the School Committee will select the best proposal followed eight days later on Nov. 13 with Special Town Meeting voting to approve leasing town/school land to a private developer.

Finally, two days before Thanksgiving (Nov. 26), the Select Board and School Committee will award a contract to the winning proposal on Nov. 26.