Last Minute Withdrawal Of Citizen Petitions Sideswipes Annual Town Meeting Lineup

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Photo: Belmont Select Board (from left) Taylor Yates, Matt Taylor, Carol Berberian.

Mere minutes before the Belmont Select Board was to review and vote Friday, April 17, on the 38 articles in the annual Town Meeting Warrant, they – along with the Town Clerk and Town Moderator – received a briefly worded e-mail from Paul Joy (Precinct 7), who authored six citizen petitions on the warrant.

“I am ready to officially inform you and town meeting members of my intention to withdraw the following citizens petitions. Article 9, Article 10, Article 12, Article 13, and Article 14,” said Joy, with no further explanation. 

Joy did not explain his decision to the email’s recipients or the Belmontonian. 

Coming less than three weeks from the May 4 start of the town’s legislative body, it would appear Joy’s action would be received with a sigh of relief, as removing five likely time-consuming articles would cut one or two of the eight nights scheduled to debate and vote on the historic number of articles.

But in reality, Joy’s last-minute retreat had pulled the rug from under the town’s preparation after spending nearly a month carefully constructing the meeting’s schedule. With the citizen petitions being some of the first of the articles brought before the 288-member assembly, their removal so close to the opening night has thrown the meeting’s agenda way out of whack.

According to the town, simply moving up the articles in a “next man up” approach will not work.

Select Board Chair Matt Taylor said the placement of the citizen’s petitions was based on the detailed arguments and communication and documents from the petitioners, where “we made plans to accommodate and support every resident’s right to submit a petition article.”

The board purposely scheduled the citizens petitions – which are traditionally more contentious articles that take time to explain and debate – in early May, which would allow town committees and boards still working on important budgetary and bylaw articles the additional time to allow the necessary work to “get their things done,” said Taylor.

“We’re doing what we can with the information you have, but I can’t move anything up that’s not ready. We could do the [town] budget right now, but the Warrant Committee – Town Meeting’s financial “watchdog” – is not ready, and that’s based on where the petitions are,” said Town Administrator Patrice Garvin. 

Adding to the disarray, “[w]e’re going into a school vacation week where some people are unavailable or have made other plans,” further contracting the time [the town and boards] can commit to the articles,” said Taylor.

“We spent a considerable amount of time on the articles with the Town Council. We had two meetings [with the Town Moderator Adam Dash] to discuss order,” said Garvin. “It’s just the amount of work that’s just been committed to the meeting that’s in two weeks.

“I’ve said repeatedly over the years that citizen petitions are not just these simple things that come before us. It’s hours of work involved, hours of work that aren’t even focused on other things [in the administrator’s office],” said Garvin.

“Now it’s completely blown apart,” she said, adding that she doesn’t know how the town and she can meet the pace.

Joy’s act has the town scrambling, forcing an extraordinary meeting with the Town Moderator, Select Board, and Town Administrator on Patriots’ Day Monday holiday to undo the damage.

Joy introduced his citizen petitions as an attempt to increase transparency and citizen empowerment.

  • Article 14: Home Rule Petition to Elect the Planning Board 
  • Article 9: Annual ‘State of the Town’ Report and Public Forum.
  • Article 12 Resolution Urging Increased State Aid to Municipalities. 
  • Article 10: Mandatory Independent Audit and Public Presentation
  • Article 13: Full Disclosure of Revolving Funds

In Friday’s email, Joy said he is standing by Article 11, which would require a fiscal impact statement and public hearings for zoning articles. Joy added he anticipates two friendly amendments in the following days to accompany the measure but would not reveal who those authors are or what the . 

What Joy did reveal at Monday’s meeting was the article is being backed by an ad hoc residents group that failed in its effort to defeat the Belmont Center Overlay District article at a Special Town Meeting in March.

“I will say that the residents that were a part of For Better Belmont Zoning were quite supportive of this given proposal, and they also felt that it was incredibly important, especially as it related to future potential zoning articles and proposals that would come before Town Meeting,” Joy told the board.

The Belmont Center Overlay District was approved 172 in favor, 82 opposed, with 7 abstentions.

While Joy did not give an explanation for the withdrawal when contacted by the Belmontonian over the weekend, an encounter on Monday, April 13, was a likely catalyst for the removal of five of his six articles. Joy appeared before the board Monday to present each article in what was seen as an informational overview.

Paul Joy (Precinct 7) at the 2025 annual Town Meeting

“Why am I proposing these changes?” said Joy, addressing the board. “Too many residents feel unheard. Public comment is limited to 15 minutes. Meetings start at 5:30 p.m., when families are rushing home from work or after-school activities, and for more than a year, residents have really been unable to comment on the vast majority of public agenda items at this board.” Joy said his petitions are “the embodiment of citizen empowerment. They are our way as citizens [that] it’s time to separate people from issues and the challenges of the assumptions that I feel are holding us back.”

Joy proceeded to give an account for each article. An elected Planning Board, which the majority of Massachusetts municipalities employ, which “creates competition [seemingly referring to neighboring communities] which we desperately need in this town”; a yearly town summary requiring a “clear” report on finances that will be live streamed so residents can ask questions; a non-binding resolution that urges the state to “raise municipal aid to 30 percent”; the full disclosure of revolving funds that mandates annual and/or quarterly reports showing every fund’s purpose, its balance, its revenue, its expenditure, and its vendors for more than $5,000. As an example, Joy pointed to the field maintenance revolving fund, which included $11,500 for goose control.

“I found myself asking, who do you pay $11,500 for goose control? I don’t know the answer. And if I don’t know, then how is an ordinary resident supposed to know?” queried Joy. 

But rather than simply being a passive listening post, the board took on the persona of Prof. Kingsfield grilling a first-year Harvard Law student. Under an unexpectedly severe cross-examination, the board’s probing questions left Joy at times struggling to defend his proposals. 

The board and Garvin pointed out a State of the Town report would simply be duplicating existing facts and statements while forcing the already thinly staffed administrative office to produce a very labor-intensive report with little new being presented.

“There’s tons of data. It’s how it’s organized or not organized. Curating that data is a full-time job,” said Taylor, as Garvin said since more than 60 percent of the town’s budget is under the School Committee’s purview, it would be very difficult to create without its “buy-in.”

After the board and Garvin dismantled Joy’s overture for an extensive disclosure of the town’s revolving funds, Yates bluntly said, “I don’t really understand the particular interest in revolving funds. This feels like a fishing expedition, and I’m not sure what it’s for.”

“A lot of the revolving funds are quite small. So I guess the question is, what problem are you trying to solve?” said Garvin.

“Maybe if there’s a problem you’re trying to solve, maybe start with the Warrant Committee or the Town Accountant,” said Yates.

The night also included Joy’s article that remains in the Warrant, requiring a fiscal impact analysis and public hearings for new zoning articles. Joy attempted to bring up Ira Morganstern (Precinct 7) to present the article as a “co-sponsor,” only to be rebuffed by Taylor, who said, “We’re working with you, the official submitter.”

“Don’t we want to get to the right answers?” said Morganstern. The answer to his query was simple and matter-of-fact: ‘no.’ “We’re not taking public comment,” said Taylor.

Joy said the article would require the town administrator and finance director to create a report that would estimate short-term (1 to 3 years) and long-term (5 to 10 years) effects on town revenue, costs to the town, and their net fiscal impact. The Planning Board would be required to hold a public meeting dedicated to the report.

It did not take long for the board and Garvin to begin to disassemble Joy’s argument, pointing out the proposed report’s nebulous framework to determine a currently unclear verdict.

“How would you measure the impact of zoning by law in a one-to-three-year time frame? Asked Taylor. After Joy gave a non-specific answer, Taylor zeroed in on the real issue with the article.

“How would you measure that? Or who in town is qualified to make that assessment?” he asked Joy.

“It’s not for me [to find the] department, said Joy, although he did believe the Office of Planning and Building or the Town Administrator, in his opinion, would be acceptable.

“So you think the town administrator is the qualified person to do this?” asked Taylor, as Garvin non-verbally expressed her doubt Joy’s answer was what Taylor and the board were seeking.

Taylor then exercised the article, using real-world examples to pinpoint the difficulty of reaching a comprehensive result.

“We have trouble projecting our budgets out five years, given the variance and stuff. Zoning is quite tricky, because we’re in a competition with all of our neighboring towns,” said Taylor, referring to Joy’s resolve for an elected Planning Board.

“I guess if we view it as a competition with other towns, what kinds of zoning changes would make us more competitive with other towns in your assessment? Reduction of parking requirements? What about taller buildings?”

Vice Chair Taylor Yates asked Joy how he would determine the fiscal impact of altering a setback, which typically is the minimum distance – usually just a matter of feet – between a building and a property line. 

“Who has the final say on the fiscal impact analysis? There are a bunch of different ways to do it. You have a set of assumptions. I have a set of assumptions. Matt has a set of assumptions. Carol [Berberian, Belmont’s newly elected board member] has a set of assumptions. Ira has a set of assumptions. Whose set of assumptions fulfills this requirement?” Yates asked Joy.

Garvin, who will be doing most of the heavy lifting in creating the report, said an unintended consequence of the article would require financial analysis on major structural zoning articles in this year’s warrant, including Site Plan Review and Construction Management.

“How would I go about doing a financial impact study on Site Plan Review?” asked Garvin.

When Joy said the report would determine any major increase in school-age children or revenue loss to the town, Garvin countered that she could “make a financial argument for anything you want.” While Joy was talking about zoning that leads to development, Garvin saw it impacting “the process of how the town works.”

Yet it was not all critical reflection of Joy’s arguments. Berberian, who is a former Planning Board member, asked if the board and town can “build off what we have in place.” 

“Could we improve on the financial modeling? Probably, if we look at it in a slightly different direction. I think that there’s always the opportunity to improve some of what I had heard about this, the viability of our zoning in terms of the financial impact. I do think there is some relevancy to that,” said Berberian.

After approximately an hour-long grilling, the writing was on the wall as the citizen petitions had scant support from the executive branch.

And in a final ironic moment, the Select Board reached out to Joy to prevent what he would do five days later.

Because of the high level of work required of town staff, “we ask residents to please work with us, work with the staff, because there may be an answer to what you’re trying to accomplish that already exists,” said Taylor. 

“Please have a conversation with us, because we’re juggling a lot. We’re trying to do a lot with a little. And this is a case where I think if you had coordinated with town staff, we could have addressed this without a petition and without the additional reports from Town Council.”

Berberian said she appreciated the intent behind a lot of what Joy brought forward, “and I do think that we can do a lot with collaboration with you.”

“The door’s always open,” she said.

Town Administrator Garvin Received 2% Salary Merit Increase … Then Gave It Back

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Photo: Patrice Garvin

After the Belmont Select Board gave for the second year running an outstanding work performance review to Town Administrator Patrice Garvin, the three member board on Monday, Sept. 15, provided a two percent merit increase to Garvin, totalling $4,681.80.

After hearing the announcement, Garvin quickly gave the amount back to the town.

What?

No, it wasn’t part of an elberate protest on her part or, as one online critic suggested, an attempt by her not to enter a higher tax bracket. In fact, Garvin redirected her increase to help support a town non-union Employee Recognition Program to be run by the town’s Human Resources Department. The funds will awarded to staffers for outstanding work and innvoation that improves the town’s operations.

“That’s incredibly generous, and I think it shows a lot about you as a leader to who watches out for her staff,” said Matt Taylor, Board Chair.

“You have high standards and do a lot with a little. And this is a very generous way to give a bit back to other employees as well. I admire you a lot for this,” said Taylor.

Garvin accepted a $229,500 annual salary in March, 2025 as part of a financial package to counter an opportunity to take over the head administrator post in Danvers.

“I love what I do,” Garvin told the board. “I love working with the board to solve problems that come up. Sometimes it feels like there’s more problems and solutions. We take it day by day, and I hope to just improve the town in small increments every day I come to work. It’s about doing what’s best for the town.”

As for the performance review conducted by Belmont’s HR Director Kelley King who created an executive summary from answers to a questionaire on Garvin’s overall job performance. And just like last year’s review, Garvin knocked it out of the park, earning the top score of five out of five from the board, “reflecting her outstanding leadership, professionalism and dedication,” said Kelley.

“[Garvin] consistently demonstrates integrity, resilience and creativity, effectively managing complex issues while maintaining a positive and collabrative approach with staff, the Select Board and the community,” said King.

The review noted Garvin’s work on maintaining balance budgets while helping to create a revenue-based annual budget process, improved organizational efficiency such as incorporating the Council of Aging into a newly-created Human Services Department, enhancing municipal services during a time of fiscal constrains, while using out-of-the-box approach to provide needed assets, e.g., securing $1 million from in-town non-profits and the town’s electric utility to provide a solar array for the Belmont Sports Complex which will house the town’s skating rink.

“Garvin’s expertise, problem solving skills and commitment to make her an invaluable asset to Belmont and a driving force behind the town’s continued success,” said King.

Board members praised Garvin after the review.

Elizabeth Dionne said most of the “public do not see what she does behind the scenes. They do not appreciate how much work she does.”

“I don’t know if this … officially shows up in the job description but you’re kind of like our problem solver,” said Taylor. “Something comes up and we need someone to ramp up on that quickly and figure it out because there isn’t a playbook for it. You’ve done that multiple times,” Taylor told Garvin.

‘Won’t You Stay?’ Garvin Receives Hefty Pay Increase To Remain In Belmont

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Photo: Patrice Garvin, Belmont Town Administrator

Maurice Williams and the Zodiacs (and, yes, Jackson Browne for all you Boomers) asked the question: “Oh, won’t you stay/Just a little bit longer?” You can now add the trio known as the Belmont Select Board with their own version of the classic doo-wop song. Will you stay Patrice?

A day after it was revealed that Town Administrator Patrice Garvin was a finalist for a similar position in Danvers, the Select Board approved a significant pay increase to convince Garvin to continue her tenure in Belmont for the next five years.

Using a hastily added item snuck into the board’s Wednesday meeting agenda – inserted just within the two-day notification requirement for public meetings – the board voted unanimously to increase Garvin’s salary from $216,800 (OK’d in September) to $229,500 per annum as of Jan. 15.

The salary includes a compensation package in which Garvin will receive a 2 percent annual pay increase over her contract and a $5,000 retention bonus paid out at the beginning of the fiscal year.

Garvin’s new pay package came about as the town administrator’s future in the “Town of Homes” was suddenly viewed as tenative as she perpared for her interview in Danvers.

“This was not welcome news,” said Board Chair Elizabeth Dionne of Garvin’s possible departure, noting the town is facing many “mission critical” issues such as major zoning bylaw reform and a possible 2007 budget override. With the pool of qualified town administrators “vanishingly small” and with the knowledge it would likely take anyone hired at least two years to get up to speed, “I asked Ms Garvin a key question, would she consider an improved employment contract from Belmont?” said Dionne. While surprised by the offer, Garvin “agreed to talk.”

With time of the essence, the board acted quickly to keep the town administrator that one board member recently described as “spectacular.” First, it revised the board’s meeting agenda before Monday’s Special Town Meeting (whose members approved the town’s new Accessory Dwelling Unit bylaw) to add an executive session that was later reveiled to knock out the details of Garvin’s new salary contract.

The board had scheduled a Wednesday meeting to prepare for a second night of Town Meeting if it had run long on Monday. Usually, this “extra” board meeting is cancelled. But late Monday, the board hastily added to the board’s Wednesday meeting agenda an item on the “Discussion and Possible Vote to Ratify Amendment to Contract for Town Administrator (Item Added)” just within the two-day notification requirement for public meetings. At Wednesday’s meeting that lasted 13 minutes and no public discussion, the board reupped Garvin contract for five additional years.

Some citizens – while expressing support to retain Garvin’s services, where less than thrilled by the board’s transparency. “It was like they wanted to keep this quiet,” said one resident who viewed the meeting on her smart phone while attending the Belmont vs. Hingham Girls Hockey state quarter-finals in Stoneham.

For other residents, the cost of keeping Garvin is an issue. According to World at Work, a global advisory company, the 5.9 percent jump in her annual paycheck is a step up from the average pay increase of 3.6 to 4 percent in the US last year. At her new salary, Garvin earns more than Massachusetts Gov. Maura Healy, who takes home about $222,000.

However, according to Dionne, the board’s action is to bring Garvin’s pay and compensation package to a comparable level to her peers, an issue Dionne said was not fully addressed in September when the board supported a merit increase for Garvin.

“Her current compensation package is not competitive,” Dionne said. “We have looked at all-in compensation comparisons for other town managers and administrators, and Garvin is near the bottom of the list despite having significant experience.” The Select Board knew this when we conducted her annual review last fall.”

While noting the subject of Garvin’s salary has been a topic of “enduring interest” to many Belmont residents, Board member Roy Epstein said her salary is based on the town’s assessment of the market, with a reasonable set of benchmarks for town administrator, police chief and fire chief, and the salary is completely in line with those competitive benchmarks.

“Retaining [Garvin] is something of great importance. I don’t think we have any reasonable alternative but to pay a market based salary. It’s not at the top of the scale, but it’s certainly not at the bottom. It’s in the middle, and that’s where I think we ought to be,” he said.

A comparison to eastern Massachusetts municipalities of similar size to Belmont shows that Garvin will just above the mid-line of the salary conversation:

  • Arlington’s Sanford Pooler received $188,583 in 2022; 
  • Lexington’s James Malloy took home $238,142 in 2023;
  • Winchester’s Beth Rudolph made $215,995 when she was hired in 2023.
  • Concord’s Kerry Lafleur received $246,671 in 2023.
  • Burlington’s Paul Sagarino Jr. received $243,834 in 2023.
  • Needham’s Kate Fitzpatrick made $234,008 before performance reviews in 2024.

For Garvin, returning to her office on the second floor of Town Hall is gratifying as it provides her the opportunity to continue the work she and her team have begun.

“You could start to see how all the work was starting to kind of intertwine with each other, and all the small decisions that we made years ago really coming to fruition now, and how it impacts other departments,” she said.

“So it’s really exciting to see all those things come together, and I appreciate the board’s willingness and opportunity to be in town to really to just keep going and then continue to build off of everything that we’ve done, and be able to do that with the team that’s in place,” Garvin said.

[Breaking] Belmont Town Administrator A Finalist For Danvers Town Manager’s Post

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Photo: Belmont Town Manager Patrice Garvin

According to a March 5 post on the town’s website, Patrice Garvin, Belmont’s Town Administrator for the past seven years, is one of three finalists to become Danvers’ next town manager.

Garvin and the other two finalists – Gloucester CEO Jill Cahill and former Swampscott Town Administrator Sean Fitzgerald- were announced at the Tuesday, March 4 Select Board meeting. The board will interview the three on March 12 at 6:30 p.m. at the Senior Center.  

“The Board will consider the candidates and potentially make a selection that night or at the following Select Board meeting on March 18,” according to the notice.

The job opening occurred when Steve Bartha resigned from the position in October to take the town manager job in Lexington.

This marks the second time Garvin has been a finalist to take a top spot in another municipality since arriving in Belmont in January 2018. In December 2021, Garvin was in the running to replace Reading Town Manager Robert LeLacheur but lost out to Chelsea’s Department of Public Work Commissioner Fidel Maltez.

With nearly the same number of residents (a population of 27,900), Danvers is at the intersection of I95, Route 128, and Route 1, which makes it attractive for commercial development.

Coming to Belmont after serving as Shirley’s Town Administrator, Garvin has had a successful tenure in the “Town of Homes,” receiving outstanding job performance reviews from successive Select Boards. Her tenure included steering the town through the Covid pandemic and budgetary difficulties, including a failed override in 2020.

After her latest merit increase in September 2024, Garvin’s salary is $216,800. The Danvers position statement indicates that Town Manager’s annual salary is budgeted at “$220,000+/- depending on qualifications.”

‘Spectacular!’: Town Administrator Garvin Aces Annual Merit Review Going ‘5’ for ‘5’

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Photo: Patrice Garvin, Belmont Town Administrator

Belmont Town Administrator Patrice Garvin received a “perfect” five out of a possible five cumulative score from the Belmont Select Board at her annual merit pay review on Monday, Sept 9.

“Spectacular!” said Kelli King, the town’s Human Resources Manager, after reading the results. The score is due to Garvin’s exceptional skills in finance, administration, staff development, and problem-solving, said King.

“Patrice is a patient yet courageous change agent who is creative, forward-looking, and resilient under pressure. Her integrity is unquestionable, and she quickly resolves mistakes when they occur. Her confidence in managing daily operations has allowed the Board to focus on strategic growth initiatives,” said Kelly, summerizing the Select Board’s comments. “Patrice’s ability to multitask, organize, and lead through change has been essential to Belmont’s continued success in areas of opportunity.”

King said Garvin “plays a key role in balancing challenges, changes, and investments in under-resourced departments. She navigates diverse opinions within the town diplomatically and remains insightful in her recommendations for progress and overall comments.” 

The one concern the Board has about Garvin’s performance is her ceaseless work ethic, which has the Select Board worried about “potential burnout.” But with a strong team surrounding her, “it is hoped that she can take more time to rest.” 

“Her tireless efforts have made the board more effective, and she continues to perform her duties at the highest level, and [it] is a privilege to work alongside her,” said King.

Select Board Chair Elizabeth Dionne added Monday that Garvin’s score, in particular, reflects her work justifying and helping the town pass this year’s Proposition 2 1/2 override.

“If that override had not passed, we would have decimated town institutions and services. The current status of the town very much owes itself to Patrice and her efforts, among many, many others, but Patrice was critical in that effort,” said Dionne.

“If the scale went to six [out of five], I would go to it,” said the Select Board’s Roy Epstein at Monday’s meeting.

Since Garvin has been a target of online criticism and social media attacks from residents, the Select Board reiterated its full support of the administrator, making clear to the public that she is executing its decisions and not acting independently. 

“I have seen Patrice at times express reservations or concerns about the course of action the Select Board decided to take,” said Board Chair Elizabeth Dionne, noting the Board’s decision to end Civil Service at the Police Department. “We asked her to do it. She did it anyway, without complaint and without ever suggesting or even hinting that she was concerned about the timing.”

Thanking the Select Board, Garvin noted that while “it’s a tough job sometimes” … “[c]learly, your support gets me through difficult evenings”, including the contentious meeting with the Council on Aging that took place one hour earlier on the organization of the new Human Services Department.

“I want the community to understand that my dedication to the position in the community is evident in the work I do with the staff I lead. If anything, I can’t do any of it without the staff that’s in place and without the volunteers. That is a team effort,” she said.

“I’ve always put my heart and soul into everything I’ve done. It’s been a privilege working here,” said Garvin. 

Dionne said budget constraints limited Garvin’s merit increase to two percent, which upped her annual salary by an estimated $216,800. The Board did provide a sweetener with a change to her contract to provide a two-to-one match for deferred compensation up to $10,000, whereas for every $100 Garvin contributes to a compensation plan, the town will contribute $200.

“And to be clear, even if she reaches the $10,000 [ceiling], she is still below market when we look at comparables for other towns,” said Dionne.

For comparison, the annual salaries for town managers/administrators in nearby communities:

  • Arlington’s Sanford Pooler received $188,583 in 2022;
  • Lexington’s James Malloy took home $238,142 in 2023;
  • Winchester’s Beth Rudolph made $215,995 when she was hired in 2023.
  • Concord’s Kerry Lafleur received $246,671 in 2023.
  • Burlington’s Paul Sagarino Jr. received $243,834 in 2023.

Town’s Fix Of ‘Dysfunctional’ Senior Services Meets With COA Pushback As Sides Set To Meet Monday

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Photo: Patrice Garvin at Thursday’s groundbreaking for the new skating rink/recreation facility

Belmont Town Administrator Patrice Garvin spoke during Thursday morning’s groundbreaking ceremony for the new skating rink and recreation facility on Concord Avenue. While her remarks were directed to nearly fifty town officials and builders who came to celebrate the event, it soon became apparent that Garvin was also directing her comments to an audience that wasn’t there.

As she praised past and present select board members for their role in helping to build the facility, Garvin pointed out that “one of the questions that they often asked themselves is, ‘what is in the best interest of the town?”

“Leadership,” she noted, “is considering and impacting the many, not the vocal few,” while making “very difficult decisions to serve the many residents of this community.”

Garvin’s statement was a direct response to the “vocal few” attempting to put a stop to transforming the structure that delivers services to seniors. [When asked after the ceremony if she was directing her remarks to members of the Council on Aging, Garvin said, “Oh, you think?”]

Her comments followed a “memorandum” issued the day before, on Sept. 4, by the Council on Aging, which was delivered to the three-member Belmont Select Board demanding the elected officials put a halt to Garvin’s restructuring of the senior services model from a stand-alone department with a direct line to the Town Administrator into just one of four departments making up the town’s newly-created Human Services Department.

The action by the 11-member COA, which advocates on behalf of older adults in Belmont, came after three months of growing frustration from the senior advocates, who expressed their dissatisfaction with the speed of the plan’s implementation and Garvin’s seeming reluctance to seek the COA’s advice and consent to the move and the elimination of the senior center’s director and assistant director positions.

In the run-up to its vote on Sept. 4, COA members have continued a pressure campaign – online and via social media – to reverse the restructuring. A large number of supporters and residents are expected to attend the Select Board’s joint meeting with the COA on Monday, Sept. 9, as they attempt to influence the board using its “moral” position as senior advocates to press its argument, which, according to council member Judith Morrison, is for Garvin “to stop and consult.”

But to Garvin, the opposition to her plans has less to do with advocating for a strong COA and provide needed services than a quest to continue to hold reign over the Senior Center and those hired to run its programming, which has resulted in a “dysfunctional” department that lacks professionalism in its staffing and operations.

“I understand they have concerns. It’s change. I get that. But there’s a certain segment of seniors that like to use the Senior Center in the way that they have it since it was created,” she said.

Despite the concerns of senior advocates, in the view of the Town Administrator, the restructuring plan is a fait accompli.

“The last position [the important program director post] has been posted and once that person is hired, the restructure will be done,” said Garvin in an interview with the Belmontonian on Thursday.

“They’re looking at me not to do it, and that’s not going to happen,” said Garvin.

The confrontation between the town and a committee has grown contentious, with older advocates going onto social media and via email to question Garvin’s motive. They suggest the Town Administrator—now in her seventh year at the helm—is attempting a “power grab” to effectively sideline the COA from town governance.

This bitter skirmish between the town’s chief administrative official and a group of volunteers who are dedicated advocates for Belmont seniors was hardly foreseen just two years ago when the Senior Center was run by Nava Niv-Vogel. The well-liked, director managed services for 22 years with aplomb that the COA and Select Board were happy to leave in her hands the running of the department, its programs and later the Beech Street Center.

It was a dysfunctional department due to the ongoing interference of the COA

Patrice Garvin, Belmont Town Administrator

When Niv-Vogel departed in June 2022, the COA asked Garvin if “it wanted to have a very active role” in hiring the new director. Despite having forgiving’s on the council’s choice of Dana Bickelman, whom she believed could struggle with the actively involved council members, “I thought, ‘you know what?’ I’m going to defer to the COA,” said Garvin.

While she thought Bickelman did “a great job,” especially running great programs, Garvin said she appeared she had a hard time managing the multitude of responsibilities. When Bickelman resigned in late 2023, Brandan Fitts, the town’s recreation department director, was named interim director “to keep an eye on things and keep the ship going,” said Garvin.

Soon afterward in early 2024, Garvin began receiving for the first time troubling communications from Fitts that COA members were “trying to insert themselves into the day-to-day operations of the department” while “a toxic work environment” created by the COA and an entrenched senior center staff resulted where “Dana was not able to do her job, and [Fitts] is having trouble doing his job even today.”

While unwilling to provide examples of COA or staff actions that produced the fractious conditions for various personnel or privacy concerns, Garvin said examples could see the light of day at subsequent public meetings.

It soon became clear the senior center “didn’t work,” said Garvin. “It wasn’t being managed right. It was an insight that I didn’t see until Dana [Bickelman] left in the new year. This problem could not be solved simply by bringing in a different person. This was structural,” said Garvin.

“It was a dysfunctional department due to the ongoing interference of the COA,” she said.

Her experience allowing the COA to highjack the hiring process of Bickelman—which Garvin admits was a mistake on her part—and the subsequent examples of inefficiencies and divisiveness within the staff forced Garvin’s hand. It became clear the Senior Center needed to be restructured and professionalized into an efficient service delivery system by consolidating administrative roles, simplifying budget management, and refocusing on programming and services.

In the spring, job openings at the senior center and the recreation department provided Garvin with the opportunity to create new staff positions to support the establishment of a Human Service Department with the COA as a division within the new department.

Garvin presented the Select Board with the first mention of a reorganization at its May 13 meeting, unveiling a new Human Services Department that will consist of the Recreation Department, the Veteran Services Officer, the Social Worker, and senior services. In the new HSD, senior services would be represented by a full-time Senior Center Program Director and a transportation coordinator both who will report to the assistant Human Services Director.

It became clear early on that the town wanted to have this new entity up and running quickly. By June, job notices were posted, there were continued discussions with the Select Board and the representative union leadership took place on the new positions, with Fitts appearing ready to take on the role of the new department’s first director.

But for many seniors, the suddenness and speed of the restructuring were a shock, as the COA felt they were being marginalized as none had been consulted on the new format. Garvin’s plan quickly became a point of contention, leading to an August meeting between Garvin and the COA that only hardened the adversarial positions.

[W]e would like the Select Board to essentially force her to consult with us.

Council on Aging member, Andrea Hassol

The culmination of the last three months for the Senior Center campaigners is the memorandum sent to the Select Board last week. The memo by COA member Joel Semuels contends the reorganization violates “the spirit” of the town’s Council on Aging statute in which “the board may appoint such clerks and other employees as it may require.” And while the town’s human resources department hires Senior Center staff, Semuels believes a “reasonable statutory interpretation” is that the COA board “must be consulted on all hires.”

“We feel that the actions of the Town Administrator show remarkable and determined insensitivity to the needs of seniors and the same lack of expertise in aging services we see being eliminated,” said Semuels, who is also a Town Meeting member from Precinct 6. The memo also contends the COA “will have little control over the Human Services Department under the new organizational chart.”

In addition, a separate letter from the COA’s newest member, Andrea Hassol, accompanying the memorandum requests the town supply three sets of documents that had been asked for previously. Hassol said the financial and organizational information is needed quickly as it appears that Garvin is attempting an “end run” of the COA in the management of the senior center.

“We want [the Select Board] to roll up their sleeves a little bit and get a little more involved” in reviewing the new organizational chart of the Human Services Department and the new job descriptions, said Hassol at the Sept. 4 meeting.

“We want to be able to have some input,” said Hassol. “We want [the Select Board] to have the time to consider them and offer suggestions when [Garvin] narrowed the field … and we’d like to see their resumes, maybe involved in the interviewing process.”

“So we would like the Select Board to essentially force her to consult with us,” said Hassol.

However, for the COA to pin its hopes on the Select Board overriding the Town Administrator at the joint meeting on Monday, Sept. 9, it appears to be a very long shot as each board member had previously voiced support for Garvin’s actions.

And Garvin says her authority to take this action can be found in black and white.

Garvin, the Select Board and the town council point to a decade-old state legislation known as Acts of 2014 Chapter 17, which established the position of Town Administrator in Belmont and was adopted by the Town Meeting that formalized the “appointment of a town administrator to serve at the pleasure of the board of selectmen.” Under section c of the law, the town administrator is given near complete control, “based upon merit and fitness,” in appointing non-elected department heads of the town with a few exceptions, such as fire and police chiefs and their employees.

“It’s about control. They think they have the right to manage staff, but under the Acts of 2014, chapter 17, that’s my [role].”

Garvin said the restructuring will not impact the town’s continued commitment to seniors. The new program director “is actually charged with working with the COA to come up with programming and services.”

“We didn’t change the headcount [at the Beech Street Center] and I didn’t change the budget.” In fact, under the new structure, “I’m giving [the COA] the ability to do exactly what they’re charged with, and that is be advisors.”

“And I’m here to do my job, which is providing services to the residents,” she said.

Garvin Receives High Praise From Select Board In Annual Review, 3% Merit Pay Increase (And Told To Take A Vaca!)

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Photo: Belmont Town Administrator Patrice Garvin

It’s not usual in an annual job review that the person is told to take a vacation. But that was Elizabeth Dionne’s recommendation to Belmont Town Administrator Patrice Garvin during the Select Board’s annual performance assessment on Monday, Sept. 25.

“Take more vacation time!” wrote Dionne in her evaluation of Garvin, who is nearing six years as the town’s chief administrative officer. “I am very concerned about burnout [as Belmont has] been in crisis mode for a long time and Patrice has provided a steady hand at the tiller.”

Being scolded for not taking more off was as harsh a criticism the town administrator received as Garvin’s Select Board bosses gave her high marks for the work she performed over the past fiscal year.

“I have the highest regard for Patrice,” said Board Chair Roy Epstein. “Not everyone in Belmont realizes the demands put upon the town administrator, and how difficult it is to be successful in this role.”

The board was in sync ranking Garvin with nearly identical evaluations of her performance for the past year. Garvin received the top mark of five on a scale ranging from 0 to 5 in five of eight categories – personal character characteristics, professionalism, Select Board support and relations, organizational leadership and personal management, and financial management. Her lowest ranking was in public relations with an average of 4. Her overall score was 4.79/5.

The board’s written evaluations were equally united in their plaudits for Garvin’s execution of her job.

“She is extraordinarily devoted and tireless in her efforts to make the town run well for the residents and employees. I observe this every day and believe she is one of the foremost practitioners in her field,” said Epstein.

“She continues to provide highly effective and dedicated support to members of the Select Board,” said Mark Paolillo. “She has built a strong financial team and has strong financial skills that resulted in a balanced fiscal year 2024 budget that addressed many of the service gaps and needs within our town. areas of improvement.”

“[Garvin] is not afraid of change,” said the Board Vice Chair Dionne. “She is not threatened by strong people around her, and she is tough and resilient. You can learn a lot about someone from the people she hires. Patrice obviously has solid and well-deserved calm self-confidence. As a result, she has surrounded herself by smart and capable people, creating a truly impressive leadership team.”

Dionne said she personally feels Patrice, as “a strong female leader,” receives “criticism from employees, unions, and certain members of the public that might not be leveled against a male in the same role. The Select Board must be more active in providing her with visible support and political cover.”

Garvin thanked the board for their continued support for her leadership in running the town’s daily operations. “The fact that you scored me similarly tells me that I’m doing the same thing for each of you, which is I couldn’t be more proud of that I serve you as the board,” told the board Garvin at Monday’s meeting. Garvin praised the team she has built in her six years.

“I can’t tell you the work that we’ve been able to do in a short time. It’s been amazing,” she said. “I continue to look at ways to improve the town, departments, and the staff. I really enjoy working in Belmont, and I hope to continue.”

The review was followed by the board approving a three percent merit increase, with Garvin’s annual salary increased to $212,384 effective at the start of the 2024 fiscal year on July 1. Epstein said Garvin’s salary is slightly lower than the average of comparative towns and cities in the region.

Garvin’s contract expires in January 2027.

Town To Begin Laying Out Critical Fiscal ’25 Budget(s) With September Public Forum

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Photo: The budgets for fiscal ’24 for the town and schools will get underway with a public forum in mid-September

The budget process for fiscal 2025 will kick off with a town-wide public forum in mid-September which Town Administrator Patrice Garvin announced would be a prelude “to start talking about the needs of the town, the fiscal constraints, [and] the budget deficit.”

“[It’s a] start to explain to the community what the deficit is, why we’re looking for an override, and hopefully have give-and-take questions and some participation from the public,” said Garvin, noting the Select Board will be presenting a Proposition 2 1/2 override early in the New Year on the town elect ballot in April 2024 to meet the town and school’s needs in the coming fiscal year.

“It’s the start of the education [of the public],” she told the board. Garvin is aiming at an ambitious New Year’s deadline for two budgets, which is nearly two months before a drop dead date for the board to submit an override amount to be on the town election ballot.

Earlier in July, Garvin met with the chairs of the Warrant Committee – Town Meeting’s financial watchdog – Select Board, School Committee, the new School Superintendent Jill Geiser, Town Moderator Mike Widmer, and the town’s finance team to begin formulating a timeline for Belmont’s fiscal year 2025 budgets.

“It was really an opportunity to have some brainstorming and some ideas of how to … inform the public what we’re going to need for [deliverables] from the schools and the town,” Garvin said in July’s gathering.

The upcoming budget process – led by the town’s financial director and assistant Town Administrator Jennifer Hewitt – will produce a pair of budgets for fiscal 2025; one assuming a successful override and the other if the measure fails.

Garvin and her team is creating a budget timeline that includes setting and meeting goals. Pushing for a successful override vote, “so it’s really critical that a lot of work on the budget is done by the end of the calendar year,” said Garvin.

Yet according to Garvin, the critical line item of unrestricted funds – free cash – is not expected to be certified by the state’s Bureau of Accounts until late October due to issues within the town’s Treasurer Department.

“And without a certified number, you can’t come to a conclusion about the size of the override level,” said Board Chair Roy Epstein.

A Surprise $908,000 Windfall From Low Bid Begs Question: Where Will Town Spend It?

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Photo: Replacing the underground fuel tanks at the DPW Yard will cost half of what was estimated by a town consultant.

Some good news on a municipal project has presented a happy dilemma for Belmont Town Administrator Patrice Garvin and the Select Board after nearly a cool million dollars landed in the town’s lap earlier this month.

With a litany of funding demands across the town’s budgetary spectrum – notably more than $500,000 of an anticipated debt facing the schools at the end of this fiscal year on June 30 – this surprise financial bonanza could provide needed relief to existing shortfalls or be used for some needed quick fixes.

The sizeable windfall revolves back to the highly controversial decision on the future of the fuel tanks at the DPW Yard. Despite evidence that above-ground tanks are safer and less expensive to maintain than those in the ground, Town Meeting rejected the funding for above-ground tanks as a few neighbors sought ecstatic relief and successfully convinced members of their argument.

Back to today, with the inground tanks having exceeded their useful life and the threat of contaminate leakage ever growing, the town last year put out a request for a proposal to replace the tanks. The estimated cost for the replacement tanks from the town’s engineering consultant came in at $1,904,266, funded by a Town Meeting appropriation of $650,000 with the remaining $1,254,266 from the $8.6 million the town received in the American Rescue Plan Act.

Last month, four offers came in with a low bid from Franklin-based Green Site Services Group. The accepted offer? $966,0000, nearly half the estimated cost.

Since the $908,266 bunce was not part of the funds allocated by the Town Meeting, the surplus will not be “clawed back” to the town’s free cash account but will be reallocated by the town.

Since the Select Board makes ARPA decisions, “so conceivably we could repurpose the money if we had to,” Board member Elizabeth Dionne asked.

“It would be a simple vote [of the Select Board],” said Garvin.

“We have some big capital needs coming up,” noted Dionne.

“I have some ideas,” said Garvin. When asked at the close of the meeting what the board’s priorities would be for the windfall, Garvin smiled and said she’d first have to let the Select Board see her recommendations before making it public.

As for the project, Department of Public Works Director Jay Marcotte said even though the funds are available now, the actual work on the tank replacement will begin in the spring of 2024 as the construction time frame will take up to eight months and it would not be advantageous to work through the winter months.

Select Board OKs Belmont Patrol Officers Contracts; All Town Employee Agreements Completed

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Photo: Final contract has been signed off

The Belmont Select Board approved two Memorandum of agreement with the 50-plus member Belmont Police Patrolman’s Association on a wintery Monday night, Jan. 23, completing contracts with each of the unions representing Belmont public employees.

“All our contracts are apparently settled,” said Patrice Garvin, Belmont’s town administrator who led the negotiations for the town.

“It’s great to be finally done,” said Mark Paolillo, chair of the Select Board. “I would characterize all of our contracts as fair … to the employees and also to the town of Belmont.”

The agreements are very similar to the pair of agreements OK’d two weeks ago with the firefighters union, said Garvin. The two contracts are:

  • A two-year term from July 1, 2020 to June 30, 2022 with a Cost of Living Adjustment (COLA) of 2 percent in each year. The memorandum of agreement also includes an increase in the first responders stipend by 4.5 percent effective July 1, 2021.
  • The second agreement runs from July, 1, 2022 to June 31, 2025 with the COLA compensation at 2 percent for each of the 3 years. There is an increase for first responders stipend starting July 1, 2022. “This payment will be equal to 6 percent of the weekly base pay as well as an educational incentive for a bachelor’s degree,” said Garvin. The stipend will incrementally increase in the subsequent years, to 7 percent on July 1, 2023 and 8 percent in July, 1, 2024. Patrol officers will receive an extra dollar in their detail rate from $3.50 to $4.50, Juneteenth is added as a paid holiday, officers will receive a $2,000 Covid-19 stipend just like their firefighting brethren, and employees will receive five weeks of vacation after serving 20 years; currently to take five weeks requires 25 years of service.