Town, Select Board Proposing Major Change To Town Meeting Calendar For ’25

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Photo: Belmont annual Town Meeting will be a May event

In a move away from a more than decade long practice, the town administrator and Belmont Select Board are recommending “stream lining” the annual Town Meeting from two freestanding “segments” held in May and June into a single meeting on consecutive Monday and Wednesday nights beginning the first week of May and running straight though until all articles and citizen petitions have been acted on.

“What we’re looking to do is condense Town Meeting,” said Patrice Garvin, Belmont’s Town Administrator, as she was presenting to the Select Board the town-wide “budget calendar,” a detailed schedule for developing fiscal year 2026 town and school budgets from “now until the end of June.”

Gone will be separate chunks of articles exclusively for the budget (known as Segment B) and general articles (Segment A) with several weeks of inactivity between the two. The current set up was adopted in the early 2010s to allow the Meeting to have a clearer idea of the amount of fiscal aid the town and schools would be receiving in the state budget.

Garvin said while going over the that several of the annual meeting’s processes were “very cumbersome and just seem to go on and on for pretty much forever.” Working with Jennifer Hewitt, the town’s finance head/assistant Town Administrator, schools Superintendent Jill Geiser, Town Moderator Mike Widmer, and Town Clerk Ellen Cushman, the recommendation calls for the upcoming 2025 annual meeting will begin on May 5 and run for a proposed six meetings over three weeks, ending before Memorial Day. Garvin said at the request of the schools, the budgets will be taken up during the later part of the newly-schedule Town Meeting.

Select Board Chair Elizabeth Dionne noted that “those [June] evenings turned out to be really hard for people whether it was in terms of travel, or family, or graduations events.”

“Because it would be more efficient not to start and stop, we hope that we wouldn’t have quite as many sessions of Town Meeting, and ease the burden on Town Meeting [Members],” said Dionne, who supports the Garvin recommendation. She also noted when Town Meeting runs deep into June, it’s difficult for the town to close its books before the end of the fiscal year on June 30.

The recommendation was seconded by the official who has presided over the past 16 Town Meetings.

“It makes a lot of sense for all the reasons you’ve laid out,” said Widmer, who will retire from his post in April, 2025. “It will take some changes and cooperation but on balance these are the right steps.”

The Select Board delayed a vote on the recommendation until the School Committee discussed the proposed budget schedule.

The Town Meeting change will also impact the budget process of both the town and schools, which Dionne said would create “challenges” for the schools. Geiser said the change will actually be helpful by reducing the time distance between the release of the schools “final” budget in late March and a likely vote by Town Meeting in middle May, as it will be “further along” than in previous years.

Amy Zuccarello, school committee member and chair of its finance subcommittee, told the Select Board that in her opinion – the School Committee has yet to discuss Garvin’s recommendation – would like to come before Town Meeting in May with an article that “is very close to what our final budget is going to be.” A prompt deadline, she believes, will result in “more shifting” within its budget “as we won’t know earlier about staff resignations … and other things we haven’t accounted for.”

“The balancing act is that its a good thing to bring something before Town Meeting which represents the best efforts of the school administration and School Committee where we are at that moment. While [a budget] is a living document and there is potential of change, I would like to see it be as close to the budget we ultimately end up with,” Zuccarello said was her concern.

Schools to End Year $536K in the Hole, But They Have a Way to Fill It

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Photo: Red ink at the School District.

They scrimped and saved, cut and did without. But skyrocketing costs f0r special education and rapid enrollment expenses will result in the Belmont School District ending the fiscal year approximately half a million in the red, according to Belmont Superintendent John Phelan.

Speaking before the Belmont School Committee on Tuesday, April 28, Phelan said despite the district coming up with nearly $400,000 in new savings this fiscal year – including cuts in overtime, not filling positions and foregoing supplies and educational material – the school district found itself with a $536,000 deficit at the end of the third quarter on March 31. 

“It would have been much higher without if not for the work of our staff [and teachers],” said School Committee Chair Laurie Slap. 

The cause for the debt is due to an explosion in costs associated with special education. With the enrollment of more than 15 students and the related expenses in transportation and out-of-district tuition added approximately $1.4 million to the school district’s budget.

And while there remains “many moving parts” to the budget – such as an unexpected enrollment of special needs students until the end of the fiscal year – the deficit should remain stable until the end of the fiscal year, according to the district’s Director of Finance, Business and Operations Anthony DiCologero.

Since the shortfall was first identified in the second quarter, the town and schools have come up with a financial solution to resolve the shortage, according to Phelan. In June, the district will request from Town Meeting a transfer from the Special Education Stabilization Fund of the entire $250,000 in the account and a $285,000 conveyance from the Warrant Committee’s Reserve Fund.

The requests will require a 2/3s vote of Town Meeting to be accepted. 

While saying she is reluctant to request the entire SpEd Stabilization Fund to the used, “this is the year to do it,” said Slap.

Slap indicated she would seek to replenish the $250,000 by asking Town Officials for a portion of any one-time funds which could be coming from the sale of town-owned property in the near future. 

“We have to be prepared for a similar event in the future,” said Slap of SpEd costs.

The Cost of Too Much: Special Town Meeting To Pay $1.35 Million Snow Removal Bill

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Photo: The bill for snow removal is double the allocated amount.

It costs a lot to push aside nine feet of snow.

And the town is setting aside time at next month’s annual Town Meeting to pay the bill for removing the record snow that fell on Belmont’s thoroughfares this season.

The Special Town Meeting article – a meeting within the assembly – will take up the $1,348,000 expense incurred by the town this winter, more than double the $600,000 allocated for snow and ice removal in the fiscal 2015 budget.

“Typically, we expect 45 to 60 inches of snow, not 108 inches,” David Kale, Belmont’s Town Administrator, told the Belmont Board of Selectmen during its meeting, Tuesday, April 21. 

The $748,000 needed to bridge the funding gap exceeds the entire $400,000 general reserve account held by the Warrant Committee to resolve shortages for all of the town’s departments and the schools.

This comes at a time when the school budget is running a $500,000 shortfall in its current budget due to a spike in special education costs and higher enrollment.

The town will resolve both funding deficits with a combination of reserve accounts, the town’s free cash account and stabilization funds, according to Kale.

The snow and ice overage will be paid by using free cash and a portion of the Warrant Committee reserve fund, while the school budget shortage will be taking from the SPED fund with the balance transferred from the Warrant Committee’s fund.