A Surprise $908,000 Windfall From Low Bid Begs Question: Where Will Town Spend It?

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Photo: Replacing the underground fuel tanks at the DPW Yard will cost half of what was estimated by a town consultant.

Some good news on a municipal project has presented a happy dilemma for Belmont Town Administrator Patrice Garvin and the Select Board after nearly a cool million dollars landed in the town’s lap earlier this month.

With a litany of funding demands across the town’s budgetary spectrum – notably more than $500,000 of an anticipated debt facing the schools at the end of this fiscal year on June 30 – this surprise financial bonanza could provide needed relief to existing shortfalls or be used for some needed quick fixes.

The sizeable windfall revolves back to the highly controversial decision on the future of the fuel tanks at the DPW Yard. Despite evidence that above-ground tanks are safer and less expensive to maintain than those in the ground, Town Meeting rejected the funding for above-ground tanks as a few neighbors sought ecstatic relief and successfully convinced members of their argument.

Back to today, with the inground tanks having exceeded their useful life and the threat of contaminate leakage ever growing, the town last year put out a request for a proposal to replace the tanks. The estimated cost for the replacement tanks from the town’s engineering consultant came in at $1,904,266, funded by a Town Meeting appropriation of $650,000 with the remaining $1,254,266 from the $8.6 million the town received in the American Rescue Plan Act.

Last month, four offers came in with a low bid from Franklin-based Green Site Services Group. The accepted offer? $966,0000, nearly half the estimated cost.

Since the $908,266 bunce was not part of the funds allocated by the Town Meeting, the surplus will not be “clawed back” to the town’s free cash account but will be reallocated by the town.

Since the Select Board makes ARPA decisions, “so conceivably we could repurpose the money if we had to,” Board member Elizabeth Dionne asked.

“It would be a simple vote [of the Select Board],” said Garvin.

“We have some big capital needs coming up,” noted Dionne.

“I have some ideas,” said Garvin. When asked at the close of the meeting what the board’s priorities would be for the windfall, Garvin smiled and said she’d first have to let the Select Board see her recommendations before making it public.

As for the project, Department of Public Works Director Jay Marcotte said even though the funds are available now, the actual work on the tank replacement will begin in the spring of 2024 as the construction time frame will take up to eight months and it would not be advantageous to work through the winter months.

Cardboard Drop-off: DPW Yard, 37 C St., Saturday, Jan. 14 – 8AM to 1PM

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Photo: Last chance to get rid of all that cardboard at one fell swoop

The holidays are over and it’s time to get rid of all that cardboard your gifts came in.

The Belmont Department of Public Works will be holding a cardboard drop-off event at 37 C St., DPW Yard on Saturday, Jan. 14, from 8 a.m. to 1 p.m.

Instructions:

  • No early drop offs, cardboard drop-off will begin at 8 a.m. and not a minute sooner.
  • Must be a Belmont resident to register.
  • Please remain in your car at the Yard.
  • All cardboard must be in the trunk or rear of the car.
  • All cardboard should be flattened prior to drop-off.

Please Click Here To Register 

Get Rid Of Your Cardboard At DPW Drop-Off On Saturday, Dec. 3; 8 AM to 1 PM

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Photo: Get rid of all that cardboard in your house

The Belmont Department of Public Works is holding the next in its series of cardboard drop-off event on Saturday, Dec. 3, from 8 a.m. to 1 p.m. in the Town Yard at the end of C Street off of Waverley.

This event applies to all cardboard and only cardboard.

When you arrive, remain in your vehicle.
All cardboard should be in the trunk or rear of the vehicle. 
All cardboard should be flattened prior to drop off.

There is a $5 fee per vehicle.

Click Here to Register 

DPW’s First Cardboard Event On Saturday, Oct. 22

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Photo: Bring it on

The Belmont Department of Public Works is holding a special pre-holiday cardboard drop-off event this Saturday, Oct. 22 from 8 a.m. to 1 p.m. at the DPW Yard on 37 C St. The event will allow Belmont residents to get rid of excess cardboard materials before the holiday season. The applies to all cardboard and only cardboard.

There is a $5 fee per vehicle.

All cardboard should be flattened prior to drop off and placed in the trunk or rear of the car 

Residents can pre-register here: https://belmontma.myrec.com/info/activities/program_details.aspx?ProgramID=30003&AdminPreview=1

‘Final’ Fuel Tank Virtual Meeting Set For May 19

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Photo: The current location of the fuel tanks at the Belmont DPW Yard.

It wasn’t suppose to be this difficult: replacing a pair of ancient underground tanks at the Public Works yard which funding had already been allocated to build. But two years after Town Meeting first breached the subject, Belmont officials will bring the future of the pair of 35-year-old 6,000 fuel tanks back to the public one final time before the issue returns to Town Meeting in a few weeks.

The meeting will be held over ZOOM and by phone on Thursday, May 19 at 7 p.m. Connecting to the meeting via ZOOM or by phone can be found here.

After a $533,000 request from the Capital Budget Committee was approved in 2020, a $500,000 supplemental appropriation championed by the Capital Budget Committee and the Select Board was narrowly defeated by the 2021 Town Meeting after three residents – which received the support of a fledging austerity organization – brought a citizen petition article to the legislative body.

Since then, the town has been conducting a detailed analysis to answer questions about the project which included a three-month trial study over the winter on the effectiveness of off-site fueling of town-owned vehicles at neighborhood service stations.

The results of the analysis will likely be incorporated in Article 19 – which is currently a placeholder – which will come before Town Meeting in the first week of June.

Cardboard Drop-Off Returns, Jan. 29; ‘Popular’ Mattress Recycling Program Continues

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Photo: Mattress removal is a popular service, says Belmont DPW (Credit: Rubbish computer, CC BY-SA 4.0, via Wikimedia Commons)

Did you miss the town’s last cardboard drop off before Christmas? Do you now have a pile of boxes that can be qualify as a small mountain? Is the thought of the pile of corrugated fiberboard staring at you for the next 12 months unappealing?

Well, you and your fellow on-line purchasing neighbors don’t have to fret as the Belmont Department of Public Works is hosting a post-holiday Cardboard Recycling Event at the Public Works Yard at 37 C on Saturday, Jan. 29 from 8 a.m. to 1 p.m.

There a $5 fee to dispose all you can carry in your vehicle.

PRE REGISTRATION IS REQUIRED, HEAD TO THIS LINK TO PRE REGISTER

Jason Marcotte, DPW director, said he is being flooded with phone calls “pretty much asking us when are we going to have a next cardboard event.” Marcotte said last month’s drop-off on Dec. 18 was “very successful” by not only the number of vehicles but due to a new system implemented to streamline the collection process, the event did not have a traffic jam to enter the yard.

Marcotte also announced that the town has signed a five month extension of its contract with Green Mattress of Milford for curbside pick up of used mattress at $25 per item. For the past 17 months, the town was using a state grant – which will end Jan. 31 – to cover the cost of the program which Marcotte called “very popular” with residents as the town has taken away 2,282 mattresses or about 140 a month.

As of Feb. 1, the town will now cover the cost of Green Mattress to remove the items. Green Mattress recycles up to 84 percent of each mattress into sellable components. Massachusetts will ban towns from placing mattresses in state landfills as of Nov. 1, 2022.

Pre-XMas Cardboard Drop-Off Set For This Holiday Season At Belmont DPW Yard

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Photo: Cardboard drop-off will occur on Dec. 18 at the DPW Yard

With a record number of packages set to be delivered to US homes this holiday season, it’s expected Americans like those living in Belmont will be desperate finding a way to depose of the mountains of cardboard boxes their gifts came in.

“I already have cardboard piling up,” admitted Select Board Chair Adam Dash.

In fact, calls and texts to Belmont town and elected officials on just that subject began in October, Department of Public Works Director Jay Marcotte told the Board at its Monday, Nov. 15 meeting.

Well, the town has heard those pleas and announced it will hold its cardboard “event” in which residents can relieve themselves of the burden of corrugated fiberboard by coming down to the DPW with the cardboard in tow. And this year, it will take place before Christmas.

“We’re trying to say ahead of the curve,” said Marcotte of the predicted tsunami of spent packaging.

The drop-off will take place on:

Saturday, Dec. 18 from 8 a.m. to 1 p.m. at the DPW Yard. A $5 fee will be required when residents sign up for the event. The sign up process using the Recreation Department’s website will be announced in the next weeks.

Select Board’s Vice Chair Roy Epstein advocated for the fee and at least 100 pre-registrants as a threshold for holding a drop-off.

“I’m not looking to make money just trying to cover costs,” said Dash.

A fee and minimum required participants shouldn’t be a problem if what occurred 10 months ago is any measure. At last season’s only drop off on Jan. 9 at which time the $5 fee was first introduced, 348 vehicles left a whopping 10 tons of cardboard filling five box containers and several of the DPW’s loading bays. The combination of the fee revenue and the amount received on the sale of the cardboard, Belmont made a $250 “profit” over expenses of $2,640.

“That was a lot of cardboard,” said Marcotte.

Vote On Town’s Real World ‘Experiment’ On Need For DPW Fuel Tanks Set For Tuesday

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Photo: Will this be the location of Belmont’s “fuel supply” for town vehicles?

An three month “experiment” using the local gas stations as the prime supply for the town’s nearly 180 vehicles could be voted on this week to determine the real world impact of removing the town’s municipal fuel tanks.

The Select Board is holding its second public forum on the possible replacement of the two 6,000 gallon underground fuel tanks at the DPW yard off C Street. On the agenda will be a discussion and possible vote on the trial program for off-site fueling of town-owned vehicles at the neighborhood service station including fire engines, police cars, highway department snow removal equipment and Belmont Light repair trucks.

A preview of the forum took place at the Select Board’s Monday Sept 19 meeting as Glenn Clancy, the director of the Department of Community Development, who is leading the Herculean effort to determine the future of the tanks and the size of the tanks that would supply the town vehicles. While the first forum on Aug. 3 focused on the topic of insuring above and underground tanks, residents opposed to the town’s “large” tanks at the June Town Meeting took to surveying gas stations as an alternative of the town’s fuel supply. It soon became an issue those residents took to heart as one reason to remove the tanks.

In response to several board members to wanted an analysis conducted, Clancy presented to the board a highly-detailed draft report (the main report is 13 table-laden pages with a large number of supporting data) on the fuel consumption for all the town’s 179 vehicles in fiscal year 2020 from July 1 2019 to June 30, 2020. The culmination of three months of work, Clancy studied the when and how much each vehicle consumed either diesel or unleaded gas .

“The report is supported by a lot of data, there’s a lot of information in there in terms of consumption when and where,” Clancy told the board of the draft that took three months to prepare.

“The report will be the centerpiece of the next fuel forum,” Clancy said, culminating with the board possible approving one of two recommendations: the first is allow diesel fuel to remain at the DPW yard.

This is going to show whether you save money or lose money, but it’s not going to show if we have a Blizzard of ‘78 whether or not we’re going to be completely screwed because we’re going to private stations that [will be] closed for two weeks

Adam Dash, Chair Belmont Select Board

The second is what Clancy dubbed the “experiment” in which the town vehicles will fuel up at the town’s nine private service stations from 6 a.m. to 10 p.m. The trail will take place over three months beginning Oct. 15 with the hope it will “capture at least one snow event.”

The trial will produce “real world experience” using a gas station vs. the pumps at the Town Yard.

Clancy said the department heads who rely on the fleet have been informed of the possible trial.

“My hope is that at the end of the [Sept. 28] forum, the public and the board both agree that it makes sense for us to move forward with that [experiment],” said Clancy.

On area the report has analyzed is the cost difference using private gas stations and the town’s current practice of being a member of a fuel consortium with a dozen eastern Massachusetts communities that purchases fuel at a group discount. Clancy’s data indicates the town saving up to $14,700 if it remains in the partnership.

Board Vice Chair Roy Epstein said the draft “is really an enormous amount of work and I think it provides the basis for a much more informed discussion of this issue,” adding the report’s detail analysis provides “the rational for keeping diesel at the DPW yard.”

Yet Epstein noted making conclusions with data over several years can be troublesome as underlying economic factors – recessions, Covid downturn, unsustainable recoveries – must be factored into the analysis as well as calculating productivity effects when fueling at the private service station vs. at the DPW yard and the special case of police vehicles fueling at the DPW yard rather than at a service station because they operate a third shift.

“Predictions are not guarantees but in terms of making predications, that [the data] is reliable,” said Epstein.

Clancy noted part of the goal of the three month trail is to look at those types of operational issues “and see whether or not they work.”

Adam Dash, the board’s chair who said he would want to hear public comment before a vote after the forum either on the 28th or Oct. 4 when the board is scheduled to meet, said his major concern is fuel security.

“This is going to show whether you save money or lose money, but it’s not going to show if we have a blizzard of ‘78 whether or not we’re going to be completely screwed because we’re going to private stations that [will be] closed for two weeks,” said Dash.

January Cardboard Event Will Cost You To Drop Off The Holiday Packaging

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Photo: Cardboard collection day is coming in January.

For the first time since it began two years ago, the next town cardboard event will have something extra: a $5 fee per resident will be required during the next drop off day coming after the holidays in early January.

While his fellow board members believe that including a fee will sow confusion and hard feelings among residents, Board Chair Roy Epstein is so convinced the fee based drop off will be a success, he pledged to make up any deficit out of his own pocket.

The cardboard event – which will be the first since June – will take place on Saturday, Jan. 9, at the Department of Public Works Yard at the end of C Street.

Jay Marcotte, Department of Public Works director, restated his opinion of two weeks previous on Nov. 9, that the only practical way to hold the drop off session is on the weekend with a fee to offset the $2,000 the event will cost the town.

“I would never as the department head agree to … getting rid of planned overtime with the expectation that I would still going to offer that service,” said Marcotte, who said residents are increasingly calling his office on when the next cardboard collection day will take place.

(Cardboard drop offs is a relatively new service, starting after the introduction of automated trash pickup in 2018.)

While suggestions were made to have the service during the workweek, “I don’t see how we would be able to safely conduct an event with a couple hundred cars … blocking up Waverly and C streets,” said Marcotte, noting he would be required to take a crew off of their normal work schedule to run the event.

Board member Tom Caputo countered the need for a fee drop off saying imposing onto residents a new cost would simply create confusion and frustration among the citizenry. Epstein felt that his colleague was “underestimating the ability of our residents to deal with something as simple as a cardboard program.”

“We’re talking about 200 or 300 households out of 10,000 [in Belmont],” he said. “It’s a convenience for a very small number of people in the scheme of things,” Epstein said.

The Select Board’s Adam Dash pondered if holding a potentially money losing fee-based event was worth doing in the first place. At $5 a pop, it’s unlikely the town will see the 300 vehicles needed to break even, said Dash.

“I’ll tell you what, Adam, I personally will make up the shortfall. You can quote me on that,” said Epstein.

What all side did agree on was the need for advanced notice to residents via the media and town signage on the new fee.

“We need to be clear why this is ,,, an unusual year and this is an unusual situation and we apologize” for requiring a fee, said Dash.

The DPW will also set up a pre-payment plan using the town’s Recreation Department website – which can accept credit and debit cards – along with information for contact tracing.

That day payments will also be accepted but it will take longer to process those residents due to the information they’ll need to write out the information required by the Health Department.

Cardboard Drop-Off On Saturday, Jan. 25, At Town Yard

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Photo: Cardboard drop-off on Saturday.

Do you have too much cardboard for your recycling cart? Then come to the DPW cardboard drop-off event on Saturday, Jan. 25 from 9 a.m. to noon at the Town Yard at the end of C Street off Waverley Street.

This drop-off is for Belmont residents only, so bring ID verifying your address.

It is important to flatten all cardboard to keep the line moving. The DPW will not take cardboard that has been wet or not flattened. Details below.