Photo: Belmont annual Town Meeting will be a May event

In a move away from a more than decade long practice, the town administrator and Belmont Select Board are recommending “stream lining” the annual Town Meeting from two freestanding “segments” held in May and June into a single meeting on consecutive Monday and Wednesday nights beginning the first week of May and running straight though until all articles and citizen petitions have been acted on.

“What we’re looking to do is condense Town Meeting,” said Patrice Garvin, Belmont’s Town Administrator, as she was presenting to the Select Board the town-wide “budget calendar,” a detailed schedule for developing fiscal year 2026 town and school budgets from “now until the end of June.”

Gone will be separate chunks of articles exclusively for the budget (known as Segment B) and general articles (Segment A) with several weeks of inactivity between the two. The current set up was adopted in the early 2010s to allow the Meeting to have a clearer idea of the amount of fiscal aid the town and schools would be receiving in the state budget.

Garvin said while going over the that several of the annual meeting’s processes were “very cumbersome and just seem to go on and on for pretty much forever.” Working with Jennifer Hewitt, the town’s finance head/assistant Town Administrator, schools Superintendent Jill Geiser, Town Moderator Mike Widmer, and Town Clerk Ellen Cushman, the recommendation calls for the upcoming 2025 annual meeting will begin on May 5 and run for a proposed six meetings over three weeks, ending before Memorial Day. Garvin said at the request of the schools, the budgets will be taken up during the later part of the newly-schedule Town Meeting.

Select Board Chair Elizabeth Dionne noted that “those [June] evenings turned out to be really hard for people whether it was in terms of travel, or family, or graduations events.”

“Because it would be more efficient not to start and stop, we hope that we wouldn’t have quite as many sessions of Town Meeting, and ease the burden on Town Meeting [Members],” said Dionne, who supports the Garvin recommendation. She also noted when Town Meeting runs deep into June, it’s difficult for the town to close its books before the end of the fiscal year on June 30.

The recommendation was seconded by the official who has presided over the past 16 Town Meetings.

“It makes a lot of sense for all the reasons you’ve laid out,” said Widmer, who will retire from his post in April, 2025. “It will take some changes and cooperation but on balance these are the right steps.”

The Select Board delayed a vote on the recommendation until the School Committee discussed the proposed budget schedule.

The Town Meeting change will also impact the budget process of both the town and schools, which Dionne said would create “challenges” for the schools. Geiser said the change will actually be helpful by reducing the time distance between the release of the schools “final” budget in late March and a likely vote by Town Meeting in middle May, as it will be “further along” than in previous years.

Amy Zuccarello, school committee member and chair of its finance subcommittee, told the Select Board that in her opinion – the School Committee has yet to discuss Garvin’s recommendation – would like to come before Town Meeting in May with an article that “is very close to what our final budget is going to be.” A prompt deadline, she believes, will result in “more shifting” within its budget “as we won’t know earlier about staff resignations … and other things we haven’t accounted for.”

“The balancing act is that its a good thing to bring something before Town Meeting which represents the best efforts of the school administration and School Committee where we are at that moment. While [a budget] is a living document and there is potential of change, I would like to see it be as close to the budget we ultimately end up with,” Zuccarello said was her concern.